How Office Management Software Benefits Your Business in Improving Performance‍

As an office manager, different roles and responsibilities like managing meetings, employee performances, account management, event planning, and more are served on your plate. Managing these tasks alone can eat your whole day, and if you have a team to manage all these tasks, you cannot achieve your goals until and unless you don't use the Office Management Software or Tool.

The right Office Management Software enables you and your team to manage all office-related tasks smartly without spending too much time and money. We've compiled some of the best Office Management Software or Tools that streamline your workload.

What are the benefits of Office Management Software?

Office Management Software helps us do and manage various office tasks like - employee management, project management, account management, logistics, event management, etc. Besides all of these, there are other biggest benefits of deploying office management software.

Enables you to track responsibilities and status of tasks

Office Management Software, Apps, or Tools allow you to keep an eye on the work progress workflow of your team. Software like Notion or Atlassian (Jira) enables you to track the responsibilities of the individual team member and check the work in real time.

Ensures transparency in workflow

Office management apps provide a collaborative work system where you and your team can work together in a transparent environment. All the business tools are packed with additional collaborative features like a responsive inbox, collaborative dashboard, alerts, and notifications that allow managers to assign tasks to their team members and track the status of the job assigned.

Ensures deadline control

Since every project and task is transparent on the board, you can easily control and manage the deadline of the assigned task. Some office management tools offer features like Google calendar integration that help you complete and deliver your project or task before a specified time.

Provides enhanced information security

Data security is the concern of every business, especially if it is about employees. While collecting employees' or customers' personal information, you need to assure security. Thus, various office management tools provide ultimate data security through GDPR and ISO compliance.

Ensures real-time actionable insights

Real-time monitoring can provide you with accurate and insightful data (that notifies the areas of improvement), and based on that, you can quickly make informed business decisions. The office management software provides real-time reports of workflow and team analysis. Based on the reports, you can analyze the individual performance and address the issues and bugs that reduce the effectiveness of the individual.

What tools do you need for office management?

Office management includes various key activities like employee management, communication, account, data management, event management, etc.

Employee Management Software

1. Zonka Feedback - For Employee Feedback

Zonka Feedback is a feedback management software that enables you to measure in-the-moment employee satisfaction through employee satisfaction survey questions. This Employee Feedback Software allows you to create, capture, and analyze employee feedback and measures employee satisfaction at all touchpoints like workstation, onboarding, post interviews, post-training cafeteria, washroom, etc. Zonka Feedback offers an Employee Net Promoter Score (eNPS) to measure employee loyalty to an organization. This comprehensive employee feedback tool supports seamless integrations with various third-party apps, including Google Sheets, MailChimp, Slack, Zendesk, Shopify, HubSpot, Freshdesk, Intercom, HelpScout, Airtable, Zapier, and many more.

2. Monday.com - Task Tracking

Monday.com software works best as an employee management platform for the HR team. It ensures collaborative workflows where the team manager and team members can work together. It also provides various automated features like Key Performance Indicator (KPI) reports, tracker, budget calculation, progress tracking, and handling other basic and recurring tasks without manual intervention. Monday.com provides powerful integrations with third-party apps like Google Calendar, Slack, Gmail, Trello, GitHub, and many more.

3. Square - Employee Time Tracking

Square offers flexible HR functions and allows your HR team to seamlessly track employees' activities like In & Out time and frequencies. You can also track the number of breaks and how long your employees are taking. Square offers powerful integration support. It offers seamless integration with renowned third-party apps and software, including Mailchimp, JotForm, WooCommerce, OpenCart, GoDaddy, and many more.

4. Bullhorn - Employee staffing & recruitment

Bullhorn offers top-notch employee staffing & recruitment solutions to manage the staff recruitment process. Powerful features like recruiting module, applicant tracking, onboarding monitoring, back-end support, and much more make this tool a competitive advantage. Bullhorn ensures seamless VMS and ATS integration and efficiently connects with IQ Navigator, Fieldglass, Beeline, and 40 other apps.

Office Communication Tools

1. Slack

Slack is a messaging and communication tool that enables you to converse with your team members. With Slack, you can send private messages, images, and embedded codes to individual team members. This user-friendly tool helps you create different communication channels based on teams like the Content Marketing Team channel Sales Team Channel.

2. Skype

If you want to chat with your team remotely over the video, then Skype is the best tool. Skype is Voice over Internet Protocol (VoIP) service-based tool for free voice and video calls. Skype offers communication services for personal and business needs, including Skype with Outlook, Skype with Alexa, etc. This comprehensive communication tool has many features like translation, end-to-end encryption, live subtitles, screen sharing, and APIs integration.

3. Microsoft Teams

This tool has gained immense popularity as remote communication software and is popularly used in schools, universities, and offices. A part of Office 365, Microsoft Teams is a productive communication tool that allows you to chat with your team members and share official stuff like images, videos, and doc files. Noticeable features like secure collaboration, team data visibility, bots, and Microsoft Office and third-party integrations make Microsoft Team a comprehensive collaboration tool.

4. Zoom

Zoom is a cloud-based video-conferencing application that lets you meet your team virtually through video and audio. Meanwhile, you can also conduct a live chat with video conferencing with your team. The core features of the Zoom app include video conference in a group (up to 500 participants), screen recording, screen sharing, and more.

5. CloudTalk:

CloudTalkdoes exactly what it says on the tin and lets you talk over the cloud. It bundles everything you could ever want from a cloud-based VoIP solution into a neat, remotely-accessible package. Click-to-call, power dialer, call recording, 40+ tool integrations – CloudTalk got it all. And with its advanced call tagging and reporting capabilities, you can rest assured knowing your call center is running at maximum efficiency. If you're not sure where to even start with VoIP, you might want to see how call center software works.

Content Management Tools

1. HubSpot CMS

HubSpot CMS (Content Management System) is a certified content management tool that ensures smart & personalized content creation, management, marketing, and evaluation. To deliver audience-focused content, HubSpot CMS offers various content creation features like videos, forms, and actionable CTAs. The dashboard also offers predesigned content templates, SEO modules, A/B testing, content distribution via social media, secure data management, etc., that help you achieve your content marketing goals.

2. WordPress

WordPress is an open-source content management system (CMS) that allows you to create content without including yourself in coding. That's why over the years, WordPress has become a leading source to create user-friendly SEO-oriented websites, including e-commerce stores. You need to pay for hosting and start with creating websites and blogs. WordPress is packed with various exciting features like built-in templates, a WYSIWYG editor, an extensive range of plugins, customized add-ons, and more.

3. Venngage

Venngage is a robust data visualization tool that enables users to create stunning visuals, simplify complex data, and improve communication. With Venngage Infographic Maker, you can design and customize your infographics with its user-friendly interface and drag-and-drop feature.

Besides, it provides an extensive library of free templates, design elements, charts, icons, and images, enabling you to convey data in a visually appealing and understandable format. Whether you are a marketer, designer, blogger, educator, or data analyst, Venngage is valuable for creating stunning visual content in all domains.

4. Wix

Wix is a cloud-based website builder and content management software that includes content creation, designing, and web hosting in one place. This content management software service provider also ensures Certified Web Developers with special skills to create, develop, and manage content. Wix allows you to create responsive content optimized for mobile and other devices. Wix software is packed with various noticeable features like Wix ADI (Artificial Design Intelligence), Wix Editor, and Wix Corvid.

5. Squarespace

Squarespace is a versatile content and website builder tool that allows you to create creative blogs and websites. The professional and visual-appealing content templates help you to create magnificent websites and blogs. Squarespace has out-of-the-box features like custom themes, fonts, colors, and other design elements that help you to create an audience-appealing website. Besides content creation and management, it also offers secure hosting. Squarespace supports powerful API integrations to streamline the workflow.

Project Management Tools

1. Atlassian (Jira)

Atlassian (Jira) works as a real-time project management tool that is popularly used by agile development teams. Atlassian (Jira) enables you and your team to track the growth of your project or any issues and bugs that delay your work. Jira works actively in a synchronized way, it allows you to track and identify issues in the project, then prioritize issues and assign them to team members, and work collaboratively to solve the issues and other bugs.

2. Notion

The Notion is popular project management software that works as an all-in-one workspace tool, where you can plan, create, assign tasks and work collaboratively to get the project done within a specified time. You can create your content and plan via kanban view with Notion. It also captures your workflows and records everything that happened on the dashboard. Notion provides an extensive array of pre-made templates that enhance the presentation of your project.

3. Trello

Trello is a comprehensive business tool that ensures project management, event management, team management, and more to achieve your business goals. Trello's project management tool works in a synchronized way - it allows you to plan tasks and create them with cards. You can further create multiple boards like - in progress, on hold based on the status of the project you can move the card from one board to another. Trello enables you to collaborate with your team through comments, notes, checklists, and more.

4. Asana

Asana is a user-friendly project management software that heads your project easily. Asana makes everything transparent and easy, from creating to organizing to monitoring tasks. You can also create the sub-tasks and assign them to the concerned team members. It enables you to work closely with the team, stay in touch with them, monitor every project closely, and create deadline notes to get the work done on time.

5. Chanty

Chantyis a great collaboration tool that you can use for teams of all sizes and niches. It lets you communicate and manage all your tasks efficiently with its promise to increase your productivity by 55%. From the seamless onboarding experience, flawless video and audio call capabilities, task management on a Kanban board, an unlimited searchable history so you don't lose track, a dedicated support line for your assistance to multiple integrations and a lot more -- Chanty is an all-in-one solution for your office management tool.

6. Internxt

Internxtis an open-source, encrypted cloud storage service designed to keep your data safe and private. The data that you upload, store, and share is end-to-end encrypted via the military-grade AES-256 encryption protocol. It offers such extra features as Internxt Photos and Internxt Send for storage and sharing documents, photos and videos. The Internxt offers a free 10GB plan.

Account Management Software

1. Salesforce Sales Cloud

Salesforce software is a complete CRM platform that brings sales, marketing, and customer service teams together to manage the overall Salesforce system. Salesforce offers usability and adaptability to efficiently manage multiple accounts and track leads and opportunities in real time. The advanced AI-based analytics automatically qualify your lead and provide actionable insights to boost your sales.

2. Freshsales by Freshworks

Easy-to-use Freshsales by Freshworks offers various account management features like tracking deals, lead scoring, managing leads, finding sales opportunities, and pipeline management. Freshasales ensures a collaborative dashboard to find potential leads or lead information through real-time notification.

Conclusion

No doubt! Office Management Software ensures flexibility and control over various aspects of the business. The automation and integration provided by tools help you streamline your workflow and improve productivity. It also allows you to access real-time reports to collaborate with teammates and work in a transparent environment.

Author’s Bio

Kaumudi Tiwari is an experienced Content Writer and Digital Strategist, having been in the IT Industry for the last 5+ years. Associated with the Zonka Feedback. Passionate about writing about customer experience, customer satisfaction, customer feedback, and net promoter score.